Improved enterprise management effectiveness at Otwockie Przedsiębiorstwo Wodociągów i Kanalizacji Sp. z o.o.

THE COMPANY

OPWiK Sp. z o.o. is a company with 80 years of tradition. It provides services of water supply and sewage discharge in Otwock and the municipalities of Karczew, Józefów and Celestynów. Now the length of the water supply system operated by OPWiK is over 220 km.

NEED FOR A CHANGE

Before IFS Applications™ was implemented, Otwockie Przedsiębiorstwo Wodociągów i Kanalizacji Sp. z o.o. had been using several simple, standalone IT tools.  The tools covered only certain areas of the company’s business, including for instance finances and accounting, customer services and warehouse management.  Due to no integration of the existing IT tools, access to management information was difficult and limited the potential for effective management.

The objective of the implementation of the new tool was to enhance the effectiveness of business management by implementing a comprehensive integrated ERP class IT solution.

IMPLEMENTATION

OPWiK has been using the IFS Applications system since 2012. The development of the company and a need to improve the effectiveness of business activities were underlying the decision to update the system. The upgrade project of the IFS ApplicationsTM system to version 9 was carried out by the consultant team of InfoConsulting at the end of 2016 and the beginning of 2017.

The major objective of the upgrade was to integrate the existing solutions.  A major element of the implementation was the launch of the GIS Integration (InfoGIS) module which provides for presentations of failures in the water supply and sewage discharge network on a GIS map with the forms of the IFS ApplicationsTM 9 system.

Additionally, other dedicated tools offered by InfoConsulting were implemented.

In its work, InfoConsulting implemented modification to the InfoBilling module used at OPWiK.  The solution inter alia supports mass settlements, invoicing to customers and handling of invoicing on Psion mobile terminals.  The module integration with the IFS ApplicationsTM system provides for comprehensive handling of settlements with customers, automatic document posting, sales, multi-dimensional sales analysis, and support to water meters.

In order to enhance the effectiveness of business management, new functionalities were implemented like eBOK to service customers, support to investment processes and integration of IFS ApplicationsTM 9 with the InfoGIS system.

“The GIS system implemented by InfoConsulting along with the GIS Integration module provides for close integration with the IFS Applications system. It supports effective management of the water supply and sewage discharge infrastructure, failure management and performance of maintenance processes.  The information on the network location and parameters is available in the IFS ApplicationsTM 9 in the form of maps, providing a comprehensive image of the water supply and sewage discharge network infrastructure,” clarifies Adam Domagała, Project Manager, InfoConsulting.

Additionally, a success was achieved with the implementation of a functionality providing for support to investment in water supply and sewage discharge infrastructure.  As a result, the IFS ApplicationsTM 9 system comprehensively supports the processes pursued at the company – since a need for investments arise until complete billing services to customers.

Laboratory processes, support to public procurement contracts and support to investments have all been enhanced.  IFS ApplicationsTM cooperating with the GIS Integration module support the management of inspections and overhauls of the technical infrastructure.

“InfoConsulting has extensive consulting and implementation experience and high business competencies and therefore the upgrade of the IFS ApplicationsTM system to the most recent version was carried out very efficiently.  The consultants of InfoConsulting carried out the project in an exemplary manner”, stressed Mieczysław Kostyra, CEO of OPWiK Sp. z o.o.

“The core advantage of the implementation of the IFS Applications is that all the processes are centralised.  The billing system – developed specially for us by InfoConsulting – is strictly suited to the specific nature of the water supply and sewage discharge sector and its integration with the IFS Applications system ensure easy access to centralised information.  That is a great benefit for us,” says Grażyna Osica, chief accountant and proxy at OPWiK Sp. z o.o.

IMPLEMENTED MODULES

  • IFS Finances
  • IFS Distribution
  • IFS Maintenance
  • IFS Human Resources
  • IFS Payroll

IMPLEMENTED DEDICATED SOLUTIONS

  • InfoBilling
  • InfoGIS
  • eBOK

Number of users: over 60

BENEFITS


Improvement of business processes in the company

More efficient contract management

Enterprise management support

Control of finances and accounting

Ongoing follow-up of investment progress

Budget planning

Handling working orders

Warehouse management

Improved stocktaking

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